4 Things to Avoid When Looking for an Event Management Software

event management software

Being an event organizer requires you to look for event management software and the latest corporate event management solutions. If you are currently looking for a software provider, you should do proper research beforehand to take full advantage of this type of technology. Here are four things to avoid during the process:

1. Having unrealistic expectations.

While an event management software has been proven to deliver results, you must have realistic expectations. Think of the software as a solution that is meant to assist you with the process of event planning. While it does automate several things, you should never lose touch of your own organizational skills. Some organizers think that investing in a software is the “be all and end all” of their work. They become lazy and lose their edge when dealing with clients.

2. Looking for the cheapest option possible.

Reliable event management software products come at a certain cost. If you are simply looking for the cheapest option out there, there’s a big chance that you won’t completely enjoy the concept of using a software. This does not mean that you have to look for the most expensive corporation solutions either. Some of these companies are overpriced. The key here is to do research beforehand. Compare the pricing plans of different providers. Determine which one delivers the best value for your money when planning a sports event or any other type of event.

3. Monopolizing the use of the software to only a few people.

If you are working in an event agency or if you are a freelance event organiser, you will need to work with other people. Whatever solution you are using, you should keep in mind that it’s something that the entire team should use as well. It is therefore important to use an event management software which gives access to several people to administrate any event. Delegate several tasks to other members of the team and make sure to monitor their progress through the software.

4. Not looking forward to future events.

Last but not the least, always look out to the sustainability of the event management software before deciding to invest in it. Ask yourself it it’s something which you think you will still be using in a year or two. A tip here is to check how many software updates the provider aims to release in a given year. How many new features have they added since their inception? Are they attentive to client feedback? You should invest your money in a company that evolves with the needs of the events industry.

To find out about another event management solution that is designed specifically for venues, read more about venues event management.

3 Compelling Reasons to Choose Paid Event and Conference Management Software

event management software

When it comes to the use of event management software, you will have the choice to use free or paid products. While the choice may be heavily affected by your company’s budget, there are some things that you can do with a paid software that you can’t if you’re only using free service. Read ahead to find out more about complete event planning software and corporate event management solutions.

Here are three compelling reasons why you may want to push for a bigger budget when it comes to event tech:

1. Better customer support

While this may be obvious, a paid event and conference management software could mean better customer support. Some software providers who offer their service for free do not feel obligated to help you when it comes to the different issues that may arise with the use of their products. For paid software, however, customer support is always in the picture. After all, you are paying for something and you deserve to reap its benefits without worrying about software bugs or failures.

2. More business systems for data integration

What usually happens with free event management software is that you will be working on a limited version of the software. This means that you will only be able to enjoy the basics and pay if you want to use the full version. This does not happen with paid products because you are entitled to use the full software as-is. Here are some of the business systems where data integration is applicable: Customer Relationship Management (CRM), Finance Management, Marketing Management, Project Management, and Event Website Management.

3. Full-service packages

Lastly, opting for paid technology used in events, such as a software, gives you the flexibility to avail of full-service packages. When it comes to creating an event website, for example, you won’t have to worry about using the different modules yourself. You just simply let the software provider know how the website should be and they will be doing everything for you. This is a great choice for event organisers who do not have time to handle the technical aspects of an event management software.

Those are only some of the reasons why you may want to consider paid event and conference management software. If your budget is limited, try to look for a software provider that offers affordable packages or that can partition their service into specific products (only those that you need).